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Features - Staff Tracker

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Staff Tracker Features

Login and Dashboard

The Staff Tracker begins with a secure login process, leading to a comprehensive dashboard:

Login Page

  •      Easily recover access to your account using the "Forgot Password".
  •         Enter your registered email address to receive a password reset link.
  •         Follow the link sent to your email to securely create a new password.
  •         Ensure your new password meets security requirements for optimal account safety.
staff tracker forget password

  •      The dashboard displays real-time working hours and efficiency metrics for each employee.
    1. 1. You can view user statistics in a chart format.
    2. 2. You can filter dashboard statistics for users by date using the date filter.
    3. 3. A green dot indicates an active user currently online.
    4. 4. A red dot signifies a user who is on a break.
    5. 5. Miscellaneous Options: Additional tools and settings are available for further customization.
    6. 6. Activity Span: Displays the start and end time of user activity.
    7. 7. Productivity Rate Bar: Shows the productivity percentage visually.
    8. 8. Active Work Time: Tracks the total time spent actively working.
    9. 9. Break Time: Monitors the duration of breaks taken.
    10. 10. Idle Time: Records the time a user was idle.
    11. 11. Screenshot Count and Dashboard: Displays the number of screenshots taken along with access to the screenshot dashboard.
Open Website cPanel

  •      Miscellaneous Options: Additional tools and settings are available for further customization.
    1. 1. Dashboard Link: Quick access to the main dashboard.
    2. 2. Online/Offline Users Column: Displays the current online/offline status of users.
    3. 3. Options Menu: Provides additional actions and settings for users.
    4. 4. Update Time Value: Allows updating the timer value for past dates.
    5. 5. View Screenshots: Access links to view user screenshots.
    6. 6. Edit User Account: Admins can modify user details such as name, email, or role.
    7. 7. Logout from Everywhere: Admins can remotely log out any user from all devices.
Miscellaneous Options

  •      The Screenshot Dashboard with Activity Bar provides a detailed view of user activity, displaying screenshots.
    1. 1. Export Screenshot: Admins can export screenshots for a selected date. This feature is exclusive to admins.
    2. 2. Date Chooser: Admins can select a specific date to view screenshots.
    3. 3. User Chooser: Allows viewing screenshots for any selected user.
    4. 4. Apply Filter: Apply selected filters to narrow down the screenshot view.
    5. 5. Reset Filter: Clear all applied filters to start fresh.
    6. 6. Last Activity and Screenshot Timestamp: Displays the user's most recent activity and the time of the last screenshot taken.
    7. 7. Activity Status Bars: Consolidated bars show time intervals for active time, idle time, and break time.
    8. 8. Delete Screenshot: Admin-only feature to delete selected screenshots.
    9. 9. Activity Bar: Highlights activity within the screenshot time period for better context.
    10. 10. Screenshot Card: A detailed summary accompanying each screenshot for quick insights.
Screenshot Dashboard

User Management

Manage your team effectively with the User section:

  •      User Dashboard: Manage users from the dashboard
    1. 1. Users Dashboard Link: Direct link to access the user dashboard.
    2. 2. Add User: Option to add a new user to the system.
    3. 3. List of Active Users: Displays users who are currently active.
    4. 4. List of Inactive Users: Shows users who are not currently active.
    5. 5. Added User's Details: View detailed information for each user added.
    6. 6. Export User Details: Admins can export user details to a CSV file.
    7. 7. User Options: Includes actions like editing user details or deactivating a user.
    user-dashboard
  •      Automatic screenshots are captured based on a timer set to a minimum of every 5 minutes.
    1. 1. User Settings Page Link: Quick access link to the user settings page.
    2. 2. User Details: View and edit user information such as name, email, and role.
    3. 3. Set Automatic Screenshot Capture Time: Configure the interval for automatic screenshot capture for each user.
    4. 4. Set Idle Capture Time: Set the duration of inactivity before screenshots are captured during idle periods.
    5. 5. Save Settings Button: Save all changes made to user settings.
    Open Website cPanel
  •     In the User section, you can easily add new users to your team.
    1. 1. Add User Link: This is usually a navigational element (e.g., a button or link) that directs the user to a page or modal where they can input details for a new user. It's often labeled "Add User" or "Create User."
    2. 2. Add User Tab: This tab is part of a tabbed navigation system within a dashboard, allowing users to access the functionality related to adding a new user. It's typically found in admin or user management sections.
    3. 3. Manage User Tab: Similar to the "Add User" tab, this one typically contains options for managing (viewing, editing, or deleting) existing users. It may be in a separate section for user administration.
    4. 4. Add User Form: The form itself includes fields for entering a new user's information, such as name, email, role, and permissions. The form may also include validation checks (e.g., to ensure the email is unique or properly formatted).
    5. 5. Add User Button: This button usually appears after the user fills in the form and is used to submit the data to the backend for processing (e.g., saving the user to a database).
    Add User


Reporting

Access detailed reports for better insights:

  •      You can access monthly reports of all user
    1. 1. Monthly User Report Menu Link: Access the monthly user report section from this menu link.
    2. 2. Date Range Filter Form: Use the form to filter reports by a specific date range.
    3. 3. Selected Filter Date Display Card: Displays the selected date range for easy reference.
    4. 4. User Detail Column: View detailed information for each user in the report.
    5. 5. Total Active Time: Shows the total active time for the selected date range.
    6. 6. Total Idle Time: Displays the total idle time within the selected date range.
    7. 7. Total Break Time: Summarizes the total break time for the selected date range.
    8. 8. Total Screenshot Counter: Shows the total number of screenshots taken during the selected date range.
    9. 9. Final Activity Bar: A visual representation of user activity across the selected date range.
    10. 10. Total Time (Active + Idle + Break): Displays the combined total of active, idle, and break times for the selected date range.
    user-monthly-report
  •      You can also access reports of individual from the user daily section
    1. 1. User Daily Report Menu Link: Access the daily report section for user activity.
    2. 2. Date Range Filter Form with User List Filter: Filter the daily report by date range and specific users.
    3. 3. Filter Text Display Card: Displays the selected filter criteria (date range and users).
    4. 4. Daily Date Column: Shows the specific date for each report entry.
    5. 5. Start Time Column: Displays the time when the user started their activity.
    6. 6. End Time Column: Shows the time when the user's activity ended.
    7. 7. Active Time Column: Tracks the total active time for the user on that specific day.
    8. 8. Break Time Column: Displays the total break time for the user on that day.
    9. 9. Idle Time Column: Tracks the idle time for the user during the day.
    10. 10. Screenshot Counter Column: Shows the number of screenshots captured for the user.
    11. 11. Total Timer Column: Displays the total time spent (active + idle + break) for the user on that day.
    12. 12. Empty Rows for Inactive Users: Shows empty rows when a user did not log in on that day.
    user-daily-report
  •      Monthly attendance tracking for each employee.
    1. 1. User Monthly Attendance Menu Link: Navigate to the section for viewing monthly attendance reports.
    2. 2. Date Range Filter Form with User List Filter: Filter the attendance report by a specific date range and user list.
    3. 3. Filter Text Display Card: Displays the active filters, such as selected date range and users.
    4. 4. User Details Column: Displays detailed information for each user.
    5. 5. Active Days Counter Column: Tracks the total number of active days for each user in the selected period.
    6. 6. Full Days Counter Column: Counts the number of full working days the user attended.
    7. 7. Half Days Counter Column: Tracks the number of half days attended by the user.
    8. 8. Applied Leaves Counter Column: Displays the number of leave days applied by the user during the selected period.

    monthly-attendance


Browsing History

Monitor employee browsing activity:

  •      View detailed browsing history of users: Browsing History Dashboard
    1. 1. Browsing History Menu Link: Access the section for viewing user browsing history.
    2. 2. User Details Column: Displays detailed information for each user.
    3. 3. Total Number of Browsing History URLs (User-wise): Shows the total number of URLs accessed by each user.
    4. 4. Browsing History Detail Page: View detailed browsing activity for each user, including visited URLs, timestamps, and other relevant details.
    browsing-history-dashboard-users
  •      View detailed browsing history of users: Browsing History Dashboard
    1. 1. Browsing History Menu Link: Access the section to view and manage user browsing history.
    2. 2. User-wise Filter Form Selector: Select specific users to filter their browsing history.
    3. 3. Export Button: Export browsing history data for the selected user.
    4. 4. Date and URL Filter Form: Filter browsing history by specific dates and URLs.
    5. 5. Collected Web History URLs: Displays the list of URLs accessed by the user during the selected period.
    6. 6. Search Form: Search for specific URLs or keywords within the browsing history.
    7. 7. Last Open Timestamp Column: Displays the timestamp of when the user last accessed each URL.
    browsing-history-dashboard-urls


Application History

Monitor employee application activity:

  •      Application History Dashboard: You can also view detailed application history of users
    1. 1. Application History Menu Link: Access the section for viewing user Application History.
    2. 2. User Details Column: Displays detailed information for each user.
    3. 3. Total Number of Application History Apps Name (User-wise): Shows the total number of apps opened by each user.
    4. 4. Application History Detail Page: View detailed app opened activity for each user, including visited app name, timestamps, and other relevant details.
    application-history-dashboard-users
  •      Application History Dashboard: You can also view detailed application history of users
    1. 1. Application History Menu Link: Access the section to view and manage user application history.
    2. 2. User-wise Filter Form Selector: Select specific users to filter their application history.
    3. 3. Export Button: Export application history data for the selected user.
    4. 4. Date and Application Name Filter Form: Filter application history by specific dates and application names.
    5. 5. Collected Application Name Info: Displays the list of applications used by the user during the selected period.
    6. 6. Started From: Shows the start time or session initiation for each application.
    7. 7. Last Open Timestamp Column: Displays the timestamp of when the user last used the application.
    application-history-dashboard-apps


Installation Softwares

Monitor employee installation softwares :

  •      Installed Applications Dashboard: You can also view detailed Installed Applications of users
    1. 1. Installed Applications Menu Link: Access the section for viewing user Installed Applications.
    2. 2. User Details Column: Displays detailed information for each user.
    3. 3. Total Number of Installed Application (User-wise): Shows the total number of Installed Applications by each user.
    4. 4. Installed Applications Detail Page: View detailed Installed Applications activity for each user, including app name, timestamps, and other relevant details.
    application-installation-dashboard-users
  •      Application History Dashboard: You can also view detailed application history of users
    1. 1. Installed Applications Menu Link: Access the section to view and manage installed applications on users' devices.
    2. 2. User-wise Filter Form Selector: Select specific users to filter the installed applications data.
    3. 3. Export Button: Export the installed applications data for the selected user.
    4. 4. Publisher and Application Name Filter Form: Filter installed applications by publisher or application name.
    5. 5. Installed Application Name Info: Displays the names of applications installed on the user's device.
    6. 6. Version of Software: Shows the version of each installed application.
    7. 7. Publisher Name: Displays the name of the publisher or developer of the application.
    8. 8. Software Installation Status: Indicates whether the software is currently installed or not.
    9. 9. Installation Date: Displays the date when the application was installed on the user's device.
    application-history-dashboard-apps


Leave Management

Manage leave applications with ease: Employees can apply for leave, and managers can review and approve leave requests.

  •      Pending Leaves Dashboard
    1. 1. Applied Leaves Menu Link: Access the section to view and manage employee leave requests.
    2. 2. Leave Notification Bell Icon with Leave Counter: Displays a notification icon showing the number of pending leave requests.
    3. 3. Leave Date Range Filter: Filter leave requests by a specific date range.
    4. 4. Approve/Decline All Leaves Button: Quickly approve or decline all leave requests at once.
    5. 5. Pending Leave Tab Button: Switch to view only the pending leave requests.
    6. 6. Applied Leave Details Table: Displays a detailed table with information on each leave request.
    7. 7. Leave Status: Shows the current status of each leave request (approved, pending, declined).
    8. 8. Leave Action Button: Provides options to approve, decline, or take other actions on leave requests.
    pending-leave-dashboard-page
  •      Approved Leaves Dashboard
    1. 1. Applied Leaves Menu Link: Access the section to view and manage employee leave requests.
    2. 2. Leave Date Range Filter: Filter leave requests based on a specific date range.
    3. 3. Leave Notification Bell Icon with Leave Counter: Displays a bell icon showing the number of pending leave requests, along with basic leave details such as the employee's name and requested leave dates.
    4. 4. Approved Leave Tab Button: Switch to view only the approved leave requests.
    5. 5. Applied Leave Details Table: A table displaying detailed leave information, including leave status (approved, pending, or declined), with options for taking actions such as approval or decline.
    approved-leave-dashboard-page
  •      Declined Leaves Dashboard
    1. 1. Applied Leaves Menu Link: Access the section to view and manage employee leave requests.
    2. 2. Leave Date Range Filter: Filter leave requests based on a specific date range.
    3. 3. Approve/Decline All Leaves Button: Quickly approve or decline all leave requests at once.
    4. 4. Declined Leave Tab Button: Switch to view only the approved leave requests.
    5. 5. Applied Leave Details Table: A table displaying detailed leave information, including leave status (approved, pending, or declined)
    declined-leave-dashboard-page
  •      User Leave Apply Panel
    1. 1. Request Leaves Menu Link: Access the section to submit and manage leave requests.
    2. 2. Leave Date Range Select Option: Choose the start and end dates for the requested leave.
    3. 3. Leave Type Select Option: Select the type of leave (e.g., vacation, sick, personal, etc.).
    4. 4. Reason for Leave and Leave Action Button: Provide a reason for the leave request and submit the request using the action button.
    5. 5. Applied Leave Details Table: View a table with details of applied leave requests, including the employee's name, leave type, and dates.
    6. 6. Leave Status Column: Shows the current status of the leave request (e.g., approved, pending, declined).
    apply-leave-page


Holiday Calendar

Keep track of holidays:

  •      Add holidays to keep everyone informed of official days off.
    1. 1. Leave Holiday Menu Link/Button: Access the section for managing leave and holiday settings.
    2. 2. Add Leave Form: A form to add new leave dates and holiday entries.
    3. 3. Added Leave Display on Calendar: The newly added leave or holiday dates are shown on a calendar for easy reference.
    add-holiday
  •      Manage holidays to keep everyone informed of official days off.
    1. 1. Leave Holiday Menu Link/Button: Access the section for managing leave and holiday settings.
    2. 2. Added Leave Display on Calendar: The newly added leave or holiday dates are shown on a calendar for easy reference.
    3. 3. Delete the Added Leave: Option to delete any previously added leave or holiday from the calendar.
    manage-holiday


    • Wallet

    Recharge Wallet & Wallet Transaction Dashboard:

    •      Recharge Wallet Dashboard
      1. 1. Wallet Link in Sidebar Menu: Access the wallet section through the sidebar menu.
      2. 2. Recharge Wallet Link: Click on the "Recharge Wallet" link to initiate the recharge process.
      3. 3. Wallet Balance Display Badge: View your current wallet balance in a prominently displayed badge.
      4. 4. All Transactions Dashboard Link: Navigate to the transaction history dashboard to view all past wallet transactions.
      5. 5. Number of Users Input Field: Specify the number of users for which you want to recharge.
      6. 6. Number of Months Input Field: Enter the number of months for which the recharge applies.
      7. 7. Calculate Price & Points Button: Click to calculate the total price and points based on the input values.
      8. 8. Display Existing Wallet Points and Price per Point: View your current wallet points and the cost of a single point.
      Recharge-Wallet
    •      Recharge Payment Dashboard
      1. 1. Wallet Link in Sidebar Menu: Access the wallet section via the sidebar menu.
      2. 2. Recharge Wallet Link: Click on the "Recharge Wallet" link to initiate the recharge process.
      3. 3. Wallet Balance Display Badge: View your current wallet balance in a prominently displayed badge.
      4. 4. All Transactions Dashboard Link: Navigate to the transaction history dashboard to review all previous wallet transactions.
      5. 5. Number of Users Input Field: Enter the number of users for the recharge calculation.
      6. 6. Number of Months Input Field: Specify the number of months for the recharge calculation.
      7. 7. Calculate Price & Points Button: Click to compute the total points and price based on the input values.
      8. 8. Display Final Points After Calculation: Shows the total points calculated for the selected users and months.
      9. 9. Display Final Price/Amount After Calculation: Shows the total payable amount based on the calculation.
      10. 10. Recharge Wallet Button: Proceed to pay the final calculated amount using:
        •     ○ PayPal (if the selected currency is USD).
        •     ○ Razorpay (if the selected currency is INR).
      11. 11. Display Existing Wallet Points and Price per Point: View your current wallet points and the cost of a single point.
      Pay-Recharge-Wallet
    •      Wallet Transactions Dashboard
      1. 1. Wallet Link in Sidebar Menu: Access the wallet section via the sidebar menu.
      2. 2. Wallet Transaction Link: Click on the "Wallet Transaction" link to view or manage transactions.
      3. 3. Wallet Balance Display Badge: View your current wallet balance in a clearly visible badge.
      4. 4. Recharge Wallet Dashboard Link: Navigate to the recharge wallet dashboard to add points or funds to your wallet.
      5. 5. Wallet 'Point Withdrawal' Transactions: View all wallet transactions where points were withdrawn for purchases or other uses.
      6. 6. Wallet 'Point Deposit' Transactions: View all wallet transactions where points were added to the wallet.
      7. 7. Print Receipt Link: Click to print the transaction details for record-keeping or reference.
      Wallet-Transactions

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